The Duck Lake Association is a Michigan Non-Profit Lake Association

 

Article I

PURPOSE OF ASSOCIATION

The Duck Lake Association, Inc. (hereinafter referred to as the Association) is an organization of residents of the Duck Lake area. The Association was formed to improve communications among residents and serve as a voice with the Clarence Township Board of Trustees and appropriate departments of the State of Michigan in matters that affect the quality of life in and around the Duck Lake area.

Article II

MEMBERSHIP AND DUES

Section 1-Eligibility

All persons who own or lease property on or adjacent to Duck Lake are eligible for membership in the Association upon payment of yearly dues.

Section 2-Dues

Yearly dues support the DLA, are established by the Association board and are payable by June 1^st of each year.

Article III

DISTRICTS OF THE ASSOCIATION

The Districts of the Association shall be consolidated into six areas as follows:

District 1 Monroe Rd residences 22057-26790, North Shore Dr. residences 451-1206

District 2 Charlotte Landing residences 1221-1941

District 3 Country Club Way residences 1970-2641

District 4 Country Club Way residences 2671-3651

District 5 Anderson Dr. 3671-4649 26051-26697, 26 Mile Rd residence 20890

District 6 Monroe Rd residences 5411-7241 Morse Rd residences 6461-6821

Article IV

OFFICERS

Section 1 - Officers/Responsibilities

A. President

a. Conduct meetings following Roberts Rules of Order.

b. Make arrangements for and announce meeting dates and location.

c. Direct the publishing and distribution of a newsletter to the general membership.

d. Appoint committee chairpersons from the Association board.

e. Arrange for an audit of the DLA financial records in odd numbered years.

f. Arrange for DLA representation at Clarence Township Board meetings.

g. Act as official spokesperson to the public in regards to DLA business.

B. Vice President

a. Assume duties of the president in the absence of the president.

b. Other duties assigned by the president.

C. Secretary

a. Record and maintain the minutes of all official meetings of the board including a record of board attendance.

b. Present minutes at the next meeting for board approval.

c. Respond to all board communications at the president's direction.

D. Treasurer

a. Keep all monetary related records and accounts of the Association.

b. Keep an accurate record of all dues received.

c. Keep an accurate record of all disbursements of monies and present an annual proposed budget for board consideration at the second regular meeting of the year.

d.File all necessary reports to the State of Michigan and the Internal Revenue Service.

E. Membership Secretary

a. Maintain address records, mailing lists, and to assist the treasurer with the due's collections and records.

b. Ensure the membership directory is published and distributed by trustees to the membership in even numbered years.

Section 2 - Terms of Office

Board officers shall serve for a term of two years and are eligible to be re-elected at the board's discretion.

Section 3 - Officer Vacancies/Removal of Officers

Vacancies in board officer positions shall be filled by a majority vote of the remaining board members at an official meeting.  The length of term for the appointee will be the same as it would have been for the person originally holding that position. Generally, terms of board officers will end December 31. Board officers may be removed from office by a two-thirds vote of board members present at an official meeting.

Article V

MEETINGS

Section 1 - Annual Meeting

An annual meeting shall be held in August of each year to elect representatives to fill upcoming board vacancies, to fill upcoming vacant officer positions, to review board activities of that year, to receive the annual treasurer's report and to conduct other business as needed.

Section 2 - Regular Meetings

Regular meetings of the board will be held at a time and place designated by the president and, as a general rule, will be held monthly from April through August.

Section 3 - Notice of Meetings

Notice of meeting times and locations shall be given in writing or by electronic means to all association members at least ten days in advance of the meeting.

Section 4 - Voting and Participation at Meetings

The Association is a representative board. As such, only duly appointed board members present at an official meeting at which a quorum is present shall be entitled to vote on items under consideration. Association members shall be encouraged to attend board meetings and shall be allowed to address the board on any items under consideration.

Section 5 - Electronic Meetings

Business may be conducted using current technology. This includes but is not limited to electronic voting and reporting information to the board or to association members.

Article VI

ASSOCIATION BOARD

Section 1 - Membership

The Association board shall consist of the president, vice-president, secretary, treasurer, membership secretary, one (1) trustee from each district and up to three (3) at-large trustees. Additional at-large trustees may be added at the board's discretion.

Section 2 - Selection Process

The Association vice-president will chair a nominating committee consisting of two additional board members by June 30^th of each year to consider candidates for board openings in the following year. They shall report their recommendations at the Annual meeting.

Section 3 - Term of Office

The officers shall serve a two-year term and are eligible for re-election at the end of the term. Trustees and trustees at-large shall serve a three-year term and are eligible for re-election at the discretion of the board.

Section 4 - Termination/Vacancies

Any board member who fails to pay their dues or misses two consecutive board meetings without notifying the president or secretary prior to the meeting may forfeit their position on the board. Board members may be removed from office by a majority vote of board members present at any official meeting. Any vacancy on the board shall be filled by a vote of the remaining members of the board.

Article VII

COMMITTEES

Section 1. Committees

A. Spring Cleanup

This committee is responsible for the spring clean-up of area roadsides. It will organize the volunteers and be available to distribute materials.

B. Golf Outing

The committee is responsible for scheduling the outing with the Duck Lake Country Club and advertising the event.

C. Duck Lake Garage/Yard Sale

This committee is responsible for advertising the sale and scheduling other amenities for the day.

D. July 4 Boat Parade

This committee is responsible for organizing the 4^th of July boat parade.

E. Paddle the Duck

This committee is responsible for organizing the Paddle the Duck event.

F. Duck Lake Apparel

This committee will work with the supplier and the advertising to provide the options to order Duck Lake apparel.

G. Welcome Committee

This committee will greet and welcome new residents with lake information.

H. Special Assessment District Committee

This committee will oversee the management of the Special Assessment District.

I. Ad Hoc Committee

From time to time the president, with board approval, may appoint an ad hoc committee to perform a particular function. Such an ad hoc committee will dissolve when their purpose has concluded.

Section 2. Committee structure

A. The president will appoint the committee chairs from among the board members.

B. Additional committee members may be chosen by the committee chair and these members need not be board members.

Article VIII

PARLIAMENTARY AUTHORITY

ROBERTS RULES OF ORDER, NEWLY REVISED, Current edition, shall govern the proceedings of this board not covered by these bylaws.

Article IX

BY-LAW AMENDMENTS

These by-laws may be altered or amended by a two-thirds vote of board members present at any official board meeting.

Article X

QUORUM

At any meeting of the board, the presence of five (5) or more members of said board shall constitute a quorum for the transaction of the business of this Association.

Article XI

ADMINISTRATIVE PROVISIONS

Unless otherwise determined by the Board, the fiscal year of the Association shall start on January 1 and end December 31.